Administrative Assistant- Full onsite

Administrative Assistant

Location: Full Onsite
Pay Rate: $25/hour W2
Duration: 3 Months Contract Opportunity- potential extension

We are seeking a highly organized and proactive Administrative Assistant to support a fast-paced corporate environment. This role will focus on calendar management, travel coordination, expense tracking, event planning, and general administrative support. The ideal candidate is detail-oriented, self-sufficient, and comfortable managing multiple priorities while providing excellent service to internal stakeholders.

Key Responsibilities

• Manage calendars and coordinate meetings using Outlook.
• Book and coordinate domestic and international business travel for a team of up to 25 employees.
• Process, track, and reconcile employee expenses.
• Coordinate team meetings, events, and office functions.
• Manage conference room scheduling and meeting logistics.
• Organize invoices, bills, and other administrative documentation.
• Edit and format PowerPoint presentations and marketing materials.
• Provide day-to-day administrative support to team members and leadership.
• Maintain accurate records and assist with various office management tasks.
• Handle multiple priorities simultaneously while meeting deadlines.

Required Qualifications

• At least 1 year of experience in an Administrative Assistant, Executive Assistant, Team Assistant, or similar administrative support role.
• Experience managing calendars and scheduling meetings for multiple stakeholders.
• Experience with expense reporting, expense tracking, or expense reconciliation.
• Strong proficiency with Microsoft Office Suite, including:
  • Outlook
  • Word
  • Excel
  • PowerPoint
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work independently in a fast-paced environment.
• Strong verbal and written communication skills.

Preferred Qualifications

• Experience with Concur or similar expense management platforms.
• Financial services, banking, or professional services industry experience.
• Experience creating, editing, and formatting PowerPoint presentations.
• Familiarity with AI tools such as ChatGPT, Microsoft Copilot, or similar technologies.

Desired Soft Skills

• Strong organizational and multitasking abilities.
• Self-starter who can work with minimal supervision.
• Ability to prioritize competing deadlines effectively.
• Detail-oriented and highly dependable.
• Professional demeanor with strong interpersonal skills.
• Ability to thrive in a fast-paced environment.

Estimated Min Rate: $20.00
Estimated Max Rate: $25.00


What’s In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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