PA/ Team Administrator

About the role As a PA/Team Administrator, you will provide essential administrative support to team members across all levels, enhancing the overall efficiency of operations. Key responsibilities Provide day-to-day administrative support to team members across all levels, as well as to business support teams. Manage expense reimbursements, including reconciliation against credit card statements and follow up on outstanding charges. Maintain and update systems by creating new accounts, projects and contact records as requested. Support the team in maintaining resourcing data, including hours, planning schedules, skills and certifications. Process monthly billing and invoicing accurately and meeting billing deadlines. Coordinate and manage diaries and inboxes, scheduling appointments, meetings and travel arrangements. Book and manage travel for team members. Assist in organising internal and external events, including client functions, firm-wide initiatives and team events. Enter and submit timesheets on behalf of team members when required. Schedule meetings and assist team with arrangements including meeting room bookings, catering arrangements, visitor management and preparation of materials. Assist with the preparation of documents, including correspondence, presentations, reports. Perform general office duties as needed, including kitchen upkeep, ordering supplies and assisting with ad hoc facilities requests. Assist business operations teams and committees with additiona