Executive Assistant

This is a pivotal role sitting at the centre of a busy and complex organisation, providing high-level executive support across competing priorities, multiple stakeholders, and a high-volume operational environment.

The role is initially based in Melbourne's Northern Subrubs, with the corporate office relocating to Melbourne CBD within the next 3–4 months. 

Benefits

• Salary packaging and novated leasing options
• WFH Flexibility within role 
• Employee Assistance Program (6 sessions per year)
• Flexible, family-friendly working environment
• Onsite parking available (including city access considerations post-relocation)
• Exposure to a large national business with significant scale and complexity
• Opportunity to work closely with senior leadership in a high-impact role

You will act as the key coordination point for both Executives, ensuring seamless diary management, communication flow, travel coordination, and executive support across a national network of 36 branches.

This role requires someone who thrives in fast-paced environments, can pivot quickly, and is confident managing two very different leadership styles. You will need to be highly organised, proactive, and comfortable working with ambiguity in a constantly moving business.

Key Responsibilities

• Provide proactive, high-level executive support to the CFO and CCO
• Manage complex diaries, scheduling, and competing priorities across time zones (including Perth HQ)
• Manage high-volume inboxes (hundreds of emails daily per executive), including triaging and prioritising communications
• Coordinate domestic travel, itineraries, and logistics across the national business
• Prepare agendas, briefing materials, presentations, and board reports
• Take meeting minutes and clearly identify and track follow-up actions
• Coordinate site visits, meetings, and stakeholder engagement activities
• Process invoices, expenses, and approvals in a timely manner
• Support reporting cycles including weekly, monthly, and board-level reporting
• Assist in preparing executive correspondence and responses to routine queries

Requirements

• Proven experience as an Executive Assistant supporting senior leaders
• Strong ability to manage high-volume communication and competing priorities
• High level of discretion, professionalism, and confidentiality
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
• Experience coordinating complex calendars, travel, and logistics
• Ability to pivot quickly and respond to changing priorities within tight timeframes

Click APPLY or email your resume to narule@brookrecruitment.com.au.

For a confidential conversation, please contact Narule on 0415 137 953.

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