Executive Assistant

Executive Assistant
Contract to hire

Job Description:

• Manage complex calendars for the CEO and other C-level executives, including scheduling internal and external meetings across multiple time zones
• Coordinate travel arrangements, itineraries, expense reporting, and logistics for executive leadership
• Serve as a gatekeeper and point of contact for executive communications
• Prepare meeting agendas, presentations, materials, and follow-up action items
• Assist with board meetings, leadership meetings, investor meetings, and company events
• Prioritize competing requests and ensure executives are prepared for daily activities and upcoming commitments
• Coordinate cross-functional communication between departments and leadership teams
• Handle confidential information with professionalism and discretion
• Support special projects and operational initiatives as needed
• Help improve administrative processes and drive efficiency across the organization

Qualifications

• 5+ years of Executive Assistant experience supporting C-level executives, ideally within a SaaS or high-growth technology company
• Strong calendar management and prioritization skills in a fast-paced environment
• Exceptional written and verbal communication skills
• Highly organized with strong attention to detail and follow-through
• Ability to manage multiple priorities with a sense of urgency and professionalism
• Experience handling confidential and sensitive information
• Strong proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and expense management tools
• Comfortable working independently while collaborating across teams
• Positive, proactive, and solutions-oriented mindset

Preferred Qualifications

• Experience supporting a CEO directly
• Prior experience in a venture-backed or rapidly scaling SaaS environment
• Experience coordinating board meetings or investor-related logistics
• Bachelor’s degree

DeWinter Group and Maris Consulting is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We post pay scales which are based on our client pay ranges. DeWinter, Maris, and our clients have the right to modify the requirements of the role which can impact the pay ranges posted.

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