Executive Assistant

My client is looking for an Executive Assistant to join their team. This will be a fully on-site role based in Dublin 2.

This is a great opportunity where you will be working with a well-known entrepreneur and joining a business that is listed on the London Stock Exchange.

***Applicants must have the right to work in Ireland and have excellent communication skills to be considered***

Responsibilities:

• High volume email management across three busy inboxes
• High volume calendar management and meeting scheduling across multiple time-zones
• Email dictation and typing (with use of recording devices available)
• Scheduling flights, accommodation and car hire
• Managing employee onboarding and offboarding processes and other HR related admin
• Manage a large database of contacts (via Outlook People) and regularly update vCards
• Internal and external client meetings facilitation
• General administration duties (room bookings, filing, photocopying, office stationary orders etc)
• AML documentation processing
• Handling of expenses, receipts, credit reconciliations etc.
• Meeting and greeting clients, and ensuring meeting rooms set-up in advance of meetings

Requirements:

• A minimum of 4 years of proven experience in a similar role
• Excellent writing and communication skills
• Strong attention to detail
• The ability to handle sensitive information with discretion and to maintain confidentiality
• Proficient in MS Word, Excel, PowerPoint and Outlook
• Proactive and keeps ahead of arrangements and requirements
• Displays good use of initiative and follow through