Executive Assistant - Personal & Family / Wills & Executry

Beaumont Legal Recruitment is delighted to be working with a highly regarded UK law firm to appoint an experienced Executive Assistant to join its established Personal & Family / Wills & Executry team based in Edinburgh.
 
This is an excellent opportunity for an organised and proactive Executive Assistant, Legal Secretary or Administrator with experience within a private client, family law or wider professional services environment to join a collaborative and forward-thinking legal team.
 
The successful individual will play a key role in supporting a busy and high-performing practice area, delivering high-quality administrative and client support to lawyers and clients across a broad range of personal and family matters.
 
The Opportunity
 
Working closely with lawyers and paralegals, you will provide comprehensive executive assistant and administrative support across a varied workload, ensuring an efficient and professional service is delivered at all times.
This role offers exposure to a modern and evolving legal environment, with the opportunity to work alongside experienced legal professionals within a firm committed to innovation, technology and continuous improvement.
 
Key Responsibilities

• Diary and inbox management for lawyers and legal teams
• Coordinating meetings, travel and client appointments
• Preparing, formatting and proofreading legal documentation and correspondence
• Managing client onboarding processes and drafting letters of engagement
• Assisting with billing, expenses and invoice processes
• Supporting file management and document organisation across internal systems
• Liaising confidently with clients and third parties via phone, email and in person
• Managing priorities effectively across multiple tasks and deadlines
• Supporting remote-working legal colleagues with office-based administration
• Using legal technology and AI systems to improve efficiency and accuracy
• Assisting with wider team administration and providing cover where required

About You
 
The successful candidate will ideally demonstrate:

• Previous experience within a legal support or executive assistant role
• Experience supporting Personal & Family, Private Client or Wills & Executry teams is highly desirable
• Excellent organisational and time management skills
• Strong communication skills with a professional and client-focused approach
• The ability to prioritise effectively within a fast-paced environment
• Strong IT skills across Microsoft Office applications including Word, Outlook and Excel
• High levels of accuracy and attention to detail
• A proactive and flexible approach with the ability to work independently and collaboratively
• A willingness to embrace new technologies, including AI-driven systems and processes

Experience with systems such as BigHand, Aderant or document management systems would be advantageous, though not essential.
 
Why Apply?

• Join a respected and progressive legal business with an outstanding reputation
• Supportive and collaborative team culture
• Exposure to high-quality work and experienced legal professionals
• Investment in training, development and technology
• Modern working environment with genuine long-term career prospects
• Competitive salary and comprehensive benefits package

For a confidential discussion or to apply, please contact Beaumont Legal Recruitment.