Senior Procurement officer

Senior Procurement Officer

(Location: Bangkok)

About the Role

We are seeking a detail-oriented and commercially minded Senior Procurement Officer to

oversee procurement operations, supplier invoice management, and cost control across

Ground operations.

This role plays a key part in ensuring accurate cost recording, timely payment processing,

and strong financial governance while supporting operational efficiency and margin

control.

Key Responsibilities

1. Invoice & Cost Management

• Review and verify supplier invoices related to Ground operations.

• Ensure alignment between Goods/Services Received and supplier invoices.

• Code expenses accurately in the ERP system (Odoo).

• Ensure 100% cost recording for Ground department expenses.

• Validate supporting documents (PO, booking confirmations, contracts, approvals).

2. Payment Processing & Reconciliation

• Submit verified invoices to Finance for timely payment processing.

• Monitor payment schedules in line with agreed supplier terms.

• Track outstanding payments and support reconciliation with supplier statements.

• Communicate effectively with suppliers and internal stakeholders on payment

status.

3. Supplier & Cost Control

• Manage supplier relationships and support negotiation of payment terms.

• Monitor and control costs related to:

• Ground bookings

• Freelance Tour Leaders

• Cash advances

• Operational office expenses

• Identify and flag cost variances or unusual expenses.

4. Cross-Functional Coordination

• Work closely with Operations and Finance teams to ensure timely invoice

approvals.

• Ensure compliance with internal approval matrix and company policies.

• Follow up on pending approvals to avoid payment delays.

5. Reporting & Analysis

Prepare periodic reports on:

• Company COGS

• Outstanding invoices

• Payment aging

• Cost trends• Support Finance Manager in margin analysis and cost monitoring.

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Qualifications

• Bachelor’s degree in Accounting, Supply Chain, Logistics, Business Administration,

Tourism Management, or related field.

• 5–8 years of experience in Procurement, Accounts Payable, or operational cost

control.

• Experience in travel, hospitality, or service-based industries is an advantage.

• Experience using ERP systems (Odoo preferred).

• Strong understanding of expense coding, cost allocation, and invoice verification

processes.

• Basic accounting knowledge (AP, accruals, COGS).

• Comfortable communicating with overseas suppliers in English.

• Strong attention to detail and accuracy.

• Cost control mindset with analytical thinking.

• Ability to manage multiple deadlines in a dynamic operational environment.

• Good negotiation and communication skills.

• High integrity and professionalism.