Program Assistant

JOB TITLE: Program Assistant

LOCATION: Remote (Onsite San Diego first 2–3 weeks for training; occasional onsite as needed)

SCHEDULE: 7:00 AM – 4:00 PM PST

DURATION: 1-Year Contract

PAY: $25-30/hr

Job Responsibilities:

In this role, you will support the Energy Savings Assistance Program by handling invoice review and program support activities. Key responsibilities include:

• Performing invoice quality control (QC) for incoming vendor submissions
  
• Reviewing and validating data from a third-party vendor operating in California
  
• Ensuring accuracy of invoices, numbers, and applied program measures
  
• Conducting data intake and verification tasks across program records
  
• Supporting program operations through documentation review and tracking
  
• Working with SAP and Excel to process and validate financial/program data
  
• Collaborating with internal teams to ensure compliance and accuracy
  
  

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  Essential Duties and Job Functions:

• Review and validate invoices submitted by external vendors
  
• Match and verify data accuracy across systems and documentation
  
• Ensure proper application of program measures and billing rules
  
• Support intake and processing of program-related documentation
  
• Maintain organized records and reporting of invoice activity
  
• Communicate discrepancies and resolve issues with internal stakeholders
  
• Assist with ongoing program administrative and support tasks
  
  

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  Knowledge & Skills:

• Strong attention to detail and accuracy in data review
  
• Proficiency in Microsoft Excel (required)
  
• Familiarity with SAP systems (preferred)
  
• Ability to work with structured data and financial/invoicing information
  
• Strong communication and organizational skills
  
• Ability to work independently and adapt in a fast-paced environment
  
• Comfort working with corporate processes and structured workflows
  
  

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  Education & Experience:

• High school diploma required
  
• Experience as a Program Assistant, Project Coordinator, or Program Support role preferred
  
• Strong emphasis on invoicing, data validation, or administrative program support
  
• Experience working in large corporate environments preferred
  
• No healthcare or construction backgrounds preferred
  

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