Administration Office Support

Public Sector People are partnering with a local government organisation to recruit for a Administration Support Officer.
  
Contract: 3 months | Immediate Start
Hourly Pay Rate: $45 p/h + Super
  
Responsibilities: 

• Respond to telephone enquiries and complaints from both the general public and Council staff.
• Make and receive calls relating to the procurement of materials and services.
• Coordinate the ordering of materials, goods, and services as required (e.g. stationery, films).
• Manage and respond to both internal and external enquiries.
• Prepare correspondence and written documentation as required.
• Maintain registers, records, ledgers, files, and documentation as directed.
• Reconcile contractor invoices against Council orders and process payments through to completion.
• Coordinate maintenance and repairs of office equipment, including photocopiers, and arrange associated payments.
• Prepare annual plant hire orders for both long-term and short-term hire of plant and machinery.
• Collate invoices, Council orders, and delivery dockets, and process payments accordingly.
• Arrange the hire and coordination of plant and equipment.
• Perform data entry and maintain relevant systems as required.
• Provide administrative support to eServices as needed.
• Prepare inspection certificates and related documentation.
• Schedule and coordinate inspections for construction works (e.g. driveways and pathways) and liaise with Council Inspectors to ensure timely completion.
• Support and follow up on restoration activities to ensure completion.
• Undertake general clerical duties, including record keeping, filing, photocopying, and managing telephone messages.
• Provide assistance to other clerical staff within the department as required.

  
Essential:

• 2+ years experience in an administration support role within local government or working in a politically sensitive environment
• Previous experience with TechOne, Content Manager/TRIM, Authority or Pathway highly regarded

  
For a confidential discussion, please contact Chloe Dallimore at cdallimore@publicsectorpeople.com.au
  
Public Sector People is an equal opportunity employer. We embrace diversity and inclusion and are committed to creating a work environment that is supportive and empowering for all. We encourage qualified candidates of all backgrounds to apply.
  
To learn more about Public Sector People and our commitment to driving positive change in the public sector, please visit our website: https://www.publicsectorpeople.com.au