Administrative Assistant - Legal

Title: Administrative Assistant - Legal
Job Type: Contract
Contract Length: 6+ months
Pay Range: $35-37/hr
Start Date: ASAP
Location: Hybrid - San Jose, CA

About the Opportunity:

Our client, a leader in Technology/Cloud Solutions, is looking for a skilled Administrative Assistant - Legal to join their team for a 6+ month engagement. This project involves providing complex, highly confidential administrative support to several Vice Presidents within the Legal organization, requiring the highest level of discretion, independent judgment, and a proactive approach. This is a high-impact role that requires a self-motivated professional who can hit the ground running and deliver results quickly.

Key Responsibilities & Deliverables:

This role is focused on the successful completion of specific tasks and deliverables. Your responsibilities will include:

• Calendar Management: Managing several highly visible VP’s calendars, intuitively scheduling internal/external meetings, and proactively resolving conflicts.
• Travel and Expenses: Arranging both domestic and international travel logistics (including visa/passport requirements) and creating expense reports within the required timeframe.
• Procurement & Follow-Up: Creating purchase order requests, tracking, and following up on procurement processes to ensure timely completion of purchase orders and vendor invoices.
• Team Meetings: Organizing monthly/quarterly all-hands and team meetings, coordinating presentation materials, guest speaker logistics, and managing A/V needs for hybrid and in-person attendance.
• Internal Resource Management: Maintaining shared drives, folders, and internal documentation to ensure easy access to templates, policies, and reference materials for the global Legal team.

Required Skills & Experience:

We are looking for someone with a proven track record of successful contract engagements. The ideal candidate will have:

• Minimum 5+ years of progressively responsible administrative support within a highly demanding, fast-paced environment.
• Deep expertise in: Experience working in a law firm or corporate legal organization is required, and strong calendar management skills.
• Demonstrated ability to work autonomously and manage your own time effectively to meet project goals, with exceptional professionalism, flexibility, and discretion when handling highly confidential and legally privileged information.
• Experience with event planning and coordination, managing special projects, and utilizing an advanced level of MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Drive.
• Exceptional communication skills (verbal and written) and ability to confidently engage with executives and internal/external customers to provide clear and concise status updates to the project team.

W2 only (No C2C or 1099 contractors)

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