Executive Assistant

An exciting opportunity exists for a highly capable, proactive and autonomous Executive Assistant to support two Directors within a high-growth property and investment environment.

This is a pivotal role sitting at the centre of a fast-paced, entrepreneurial business, providing high-level executive support while acting as a trusted extension of leadership across both strategic and operational priorities.

Offered as a 12-month maternity leave contract, this role provides the opportunity to join a highly collaborative business known for its strong culture, connected team environment, and genuine investment in its people.

• Annual bonus structure 
• Onsite parking provided
• Fully equipped onsite gym
• Regular social events and company-wide celebrations
• Opportunity to sit within leadership discussions and contribute beyond traditional EA responsibilities
• Highly collaborative, high-performing office environment

You will act as the key coordination point for two Directors, ensuring seamless diary management, communication flow, stakeholder engagement, travel coordination, and operational support across a dynamic and fast-moving business.

Supporting one highly driven and fast-paced Director alongside a secondary Director, this role requires someone who thrives operating as a true business partner; anticipating needs, solving problems before they arise, and keeping multiple moving pieces operating seamlessly.

This is far more than a traditional Executive Assistant role. You will become deeply embedded within the leadership team, contributing to discussions, supporting business initiatives, and acting as a trusted right-hand.

The successful candidate will be highly organised, commercially minded, proactive, and confident operating within an environment that moves quickly and requires initiative.
 

• Provide proactive, high-level Executive Assistant support across professional and personal matters
• Manage complex diary coordination, scheduling, and competing priorities
• Coordinate domestic and international travel arrangements and detailed itineraries
• Manage inboxes, communications, and stakeholder engagement on behalf of Directors
• Provide personal assistant support including appointments, lifestyle coordination, and ad hoc requirements
• Act as a trusted gatekeeper and key point of contact across internal and external stakeholders
• Prepare meeting materials, agendas, presentations, and documentation
• Coordinate company events, leadership activities, and team initiatives
• Participate in leadership discussions and contribute to broader business initiatives
• Drive operational efficiencies and ensure priorities continue moving forward

• Proven experience as an Executive Assistant supporting senior leaders within fast-paced environments
• Demonstrated ability to anticipate needs and operate proactively with minimal direction
• Experience supporting highly driven, fast-moving executives
• Strong organisational skills with the ability to manage competing priorities and changing demands
• Exceptional communication skills with strong emotional intelligence and business maturity
• Ability to confidently push back, influence, and challenge where appropriate
• Highly organised with exceptional attention to detail
• Professional, calm, adaptable, and solutions-focused approach
• Previous experience within entrepreneurial, investment, property, startup, or high-growth environments will be highly regarded

How to Apply

Click APPLY or email your resume to narule@brookrecruitment.com.au.

For a confidential conversation, please contact Narule on 0415 137 953.

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