Administrative Aide
Hydrogen Group ·www.hydrogengroup.com
Apply directJOB TITLE: Administrative Aide
LOCATION: Remote, CA (occasional onsite in Pomona, CA)
SCHEDULE: Monday – Friday, 8:00 AM – 5:00 PM
DURATION: 12-Month Contract
PAY: 22 USD per hour
Job Responsibilities:
In this role, you will provide comprehensive administrative support to program teams, ensuring smooth day-to-day operations and coordination across activities. Key responsibilities include:
- Supporting program operations, including:
o Scheduling meetings and managing calendars
o Coordinating meeting logistics and catering
o Preparing agendas, taking notes, and tracking action items
- Preparing and maintaining documents, spreadsheets, and presentations
- Supporting data entry, reporting, and database management
- Assisting with basic research and information gathering
- Processing invoices, billings, and expense tracking
Essential Duties and Job Functions:
- Coordinate and schedule meetings, including logistics, materials, and catering setup
- Prepare and distribute meeting agendas, notes, and follow-up action items
- Maintain and update databases, spreadsheets, and tracking systems with high accuracy
- Monitor and replenish office supplies to support daily operations
- Process invoices, billing, and expense reports, ensuring timely and accurate submission
- Assist with travel coordination, including hotel accommodations
- Screen and check in visitors, issue badges, and ensure compliance with security protocols
- Prepare reports and presentations using Microsoft Office tools
- Support continuous improvement by identifying opportunities to streamline administrative processes
- Ensure proper handling of sensitive and confidential information in compliance with company policies
- Provide general clerical and organizational support to program teams
Knowledge & Skills:
- Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook)
- Experience with SharePoint and familiarity with Power BI dashboards
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- High attention to detail and accuracy in data management
- Ability to manage multiple priorities in a fast-paced environment
- Strong problem-solving skills and proactive mindset
- Ability to handle sensitive and confidential information with integrity
- Experience with administrative coordination, scheduling, and logistics
Education & Experience:
- High School Diploma or equivalent required
- Previous experience in an administrative, coordinator, or support role preferred
- Experience supporting program operations or team-based environments preferred
- Experience with invoice processing and tracking systems is a plus
Additional Requirements:
- Ability to lift up to ~10 lbs for meeting and catering setup
- Occasional onsite presence in Pomona, CA required
- Ability to follow security protocols and handle sensitive information responsibly
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Frequently asked questions
Who is hiring for the Administrative Aide role?
Hydrogen Group is hiring for the Administrative Aide position, a Shazamme client. Apply directly on the employer's career site.
Where is the Administrative Aide job located?
The Administrative Aide role with Hydrogen Group is based in Pomona, CA, US. The role is remote-friendly.
Is the Administrative Aide role remote?
Yes — the Administrative Aide position at Hydrogen Group is remote. Candidates based in US are preferred.
What does the Administrative Aide role pay?
Hydrogen Group lists the Administrative Aide role at up to USD 22 per hour.
Is the Administrative Aide role full-time or contract?
This is a full time position at Hydrogen Group.
What experience level is the Administrative Aide role?
The Administrative Aide position is aimed at mid-level candidates.
How do I apply for the Administrative Aide role at Hydrogen Group?
Apply directly on Hydrogen Group's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.