Executive Assistant

About the Company

This well-established Melbourne-based organisation is known for delivering high-quality outcomes and operating with integrity, collaboration and professionalism at its core.

With a strong leadership team and a close-knit, high-performing culture, the business values thoughtful decision-making, operational excellence and long-term relationships. They pride themselves on fostering a supportive, respectful environment where people take ownership and work collectively toward shared goals.

About the Role

We are seeking an experienced and proactive Executive Assistant to the CEO and ensure seamless day-to-day operations. This is a dynamic and hands-on role that blends high-level executive support.

You’ll be a trusted right hand; managing priorities, streamlining workflow and acting as a central point of coordination across the business. This is a role for someone who thrives on ownership, discretion and keeping things moving behind the scenes.

Key Responsibilities

• Provide high-level executive support to senior leaders, including email management, calendar coordination, scheduling and travel.
• Oversee daily office operations, ensuring a professional, organised and efficient working environment.
• Manage office facilities, meeting spaces and overall workplace coordination.
• Coordinate meetings, events and logistics; liaise confidently with internal and external stakeholders.
• Prepare polished communications, reports and presentations; support strategic initiatives with documentation and follow-up.
• Identify opportunities to streamline processes and improve operational efficiency.
• Undertake ad-hoc personal-assistant tasks to support leadership where required.
• Maintain strong internal communication and contribute to a positive, collaborative team culture.

Requirements

• Proven experience supporting senior leaders with complex calendar management, correspondence and prioritisation.
• Experience in a dual Office Manager / EA role or similar position within a small, fast-paced environment.
• Highly organised with exceptional attention to detail, reliability and follow-through.
• Strong written and verbal communication skills, with the ability to engage confidently with senior stakeholders.
• Proactive, solutions-focused mindset with the ability to anticipate needs and improve processes.
• Ability to manage competing priorities, handle confidential matters with discretion and adapt to changing demands.
• Comfortable assisting with occasional personal tasks as part of a broader executive support function.

How to Apply

Click APPLY or email your resume to narule@brookrecruitment.com.au.
For a confidential conversation, please contact Narule on 0415 137 953.

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