Institutional Sales and RFP, Manager

Introduction:

We are partnering with a leading global asset management organization to hire an Institutional Sales & RFP Manager to join its Pension Sales team in Tokyo. This is a dual-function role that combines client relationship management with high-quality proposal (RFP/RFI/DDQ) development, supporting institutional business growth in the Japanese market.

About the role:

The Institutional Sales & RFP Manager will work closely with institutional sales professionals and proposal specialists to support engagement with consultants, defined contribution (DC) plan administrators, and institutional clients. The role acts as a key connector between client-facing teams and internal stakeholders, ensuring seamless execution of both relationship management and proposal delivery activities.

Responsibilities:

Relationship Management

• Develop and maintain relationships with consulting firms and DC plan administrators
• Coordinate client meetings, questionnaires, reporting requirements, and ongoing communication
• Manage administrative tasks including scheduling, deadline tracking, contact database maintenance, and market data organization
• Monitor client needs, market trends, and satisfaction levels to identify business development opportunities
• Support senior sales teams in long-term relationship development initiatives

RFP / RFI / DDQ Management

• Prepare and submit high-quality RFPs, RFIs, and DDQs across institutional and wholesale channels
• Collaborate with internal stakeholders across investment, product, compliance, client service, and global teams to gather accurate information
• Ensure timely delivery of responses while maintaining consistency and quality standards
• Maintain and enhance proposal content libraries and databases
• Contribute to process improvements and efficiency initiatives within the RFP function

Team Contribution

• Work collaboratively with broader institutional sales teams to support business growth objectives in Japan

Requirements:

• 3–5+ years of experience in pension or institutional sales within asset management (DC experience preferred)
• 3–5 years of experience in RFP/RFI/DDQ preparation within asset management strongly preferred
• Strong understanding of investment management products and markets
• CFA/CMA qualification or relevant client-facing experience highly desirable
• Native-level Japanese and business-level English communication skills (written and verbal)
• Strong organizational skills with the ability to manage multiple deadlines effectively
• Detail-oriented, proactive, and structured working style
• Strong collaboration skills with the ability to work across sales, investment, product, and global teams

Why apply:

This is an excellent opportunity to join a globally recognized asset management firm and play a pivotal role in both client engagement and business development. The position offers exposure to senior institutional stakeholders, cross-functional collaboration across global teams, and the opportunity to contribute to strategic growth in the Japanese pension and institutional market.