Contract Administrator and Project Coordinator

Chandler Macleod is seeking a highly organized and proactive Contract Administrator and Project Coordinator to join our client for a full time labour hire contract, starting in July for 12 months with potential extension. Based in either Canberra, Brisbane, Melbourne or Sydney this role will work closely with internal teams, consultants, and contractors, you will help drive project success through effective coordination, financial tracking, and contract management.

Key Responsibilities

• Ensure contractual administration meets probity, governance, and organisational requirements.
• Review and process contractor and consultant invoices, confirming accuracy against contracts and monitoring budgets.
• Liaise with suppliers to reconcile invoices and manage cost tracking information.
• Draft procurement and project documentation, including scopes of work and tender assessments.
• Establish and manage purchase orders and coordinate contract variations in line with agreed scopes and payment schedules.
• Raise, manage, and track workflows (JIRA cases, Property Cases, Procure-to-Pay cases) ensuring accuracy and completeness.
• Support property handover activities, including site inspections, measurements, photos, and inventory tracking.
• Maintain accurate property and project data across systems, ensuring data integrity.
• Manage contract and project accounting records within relevant systems.
• Perform data entry and administrative tasks to support project delivery.
• Assist with additional duties as directed by leadership.

About You Mandatory Requirements

• Strong communication and stakeholder engagement skills, with the ability to build positive working relationships.
• Sound judgement and ability to interpret and apply policies, procedures, and guidelines.
• Proven ability to work both autonomously and collaboratively under competing priorities and tight deadlines.
• Excellent organisational, analytical, and problem-solving skills with high attention to detail.
• Advanced proficiency in Microsoft Office, particularly Excel, and the ability to quickly learn new systems.
• Must hold and maintain a valid driver’s licence.
• Baseline security clearance 

Desirable Experience

• Background in project or contract management within construction, development, technical, heritage, or related industries.
• Experience with Atlassian tools (JIRA, Confluence) and TechnologyOne systems.

How to Apply
If you feel you are a suitable candidate submit your application by hitting “Apply for this job”. Alternatively you can contact Aparna Garg - Aparna.Garg@chandlermacleod.com for further discussion.
  At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.