Administrative Assistant/Secretary

Project Coordinator / Administrative Assistant (Engineering Support)

Location

• 100% Onsite – Canton

Schedule

• Full-Time, Monday – Friday
• 8:00 AM – 5:00 PM
• Occasional overtime (as approved)

Duration

• 1-year contract
• Potential for extension based on business needs

Interview Process

• Round 1: Phone Screen
• Round 2: Onsite Panel Interview

Compliance Requirement

• ITAR Facility – U.S. Citizenship Required (DOD/ITAR compliant)

Position Overview

This role provides critical administrative and project coordination support to engineering and plant operations teams. The position focuses on managing project tracking, reporting, logistics, documentation, and cross-functional coordination to reduce non-technical workload for engineers and ensure smooth project execution.

Key Responsibilities

• Maintain and update project spend data, including capital and expense portfolios; support budget tracking in coordination with Finance
• Prepare, analyze, and distribute monthly reports (project spend, labor, SAP-based reporting)
• Track and report on engineering, departmental, and operational metrics
• Manage experimental parts tracking and support quoting activities
• Coordinate purchasing requests, receipts, and contractor-related materials
• Organize and support recurring engineering and plant meetings (including daily plant meetings):
  • Prepare agendas
  • Consolidate presentations
  • Capture and distribute meeting notes and action items
  • Track follow-ups
• Schedule meetings, manage calendars, and coordinate vendor/visitor logistics
• Support onboarding for new employees, contractors, and interns (materials, system access, setup)
• Route and track access requests, IT tickets, and facilities service requests
• Coordinate on-site trainings, seminars, and travel logistics (registrations, itineraries, documentation)
• Manage shared inboxes, collaboration tools (Teams, SharePoint), and document repositories
• Maintain SOPs, templates, checklists, and controlled documents; support audit readiness
• Track project deadlines, submissions, and documentation requirements; send reminders and follow-ups
• Draft and distribute communications on behalf of the engineering team
• Perform additional administrative tasks to support engineering operations

Education

• High School Diploma or GED required

Required Qualifications

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to collaborate with stakeholders across departments
• Experience scheduling meetings and managing calendars across teams/locations
• Strong organizational and multitasking abilities
• Excellent attention to detail in data entry, reporting, and documentation
• Ability to prioritize tasks and manage deadlines in a fast-paced environment
• Strong written and verbal communication skills

Preferred Qualifications

• 2 years of experience in an Administrative Assistant or Project Coordinator role
• Experience supporting engineering, manufacturing, or plant environments
• Ability to anticipate needs, follow up on tasks, and resolve routine issues independently
• Experience working with cross-functional teams, vendors, and leadership