Executive Assistant

About the Company

An exciting opportunity exists for a highly capable and professional Executive Assistant to support the Principal of a highly regarded independent educational institution based in Melbourne’s inner south-east.

This is a pivotal role sitting at the centre of a fast-paced and values-driven environment, providing high-level executive support to the Principal while acting as a trusted extension of the Principal’s Office.
 

Benefits

• 5 weeks annual leave
• 15 days personal leave with 3 additional special leave days annually
• 17 weeks parental leave
• EBA Salary Agreement with guaranteed raise yearly 
• Exposure to a highly respected and collaborative leadership environment

About the Role

You will act as the key coordination point for the Principal, ensuring seamless diary management, communication flow, stakeholder engagement, and operational support across the Principal’s Office.

Working closely with senior leadership, staff, parents, students, alumni, and broader community stakeholders, this role requires exceptional discretion, organisation, emotional intelligence, and the ability to manage competing priorities within a dynamic environment.

The successful candidate will be highly organised, proactive, polished, and capable of handling sensitive matters with professionalism and discretion.

Key Responsibilities

• Provide proactive, high-level executive support to the Principal
• Manage complex diary coordination, scheduling, and competing priorities
• Act as a key liaison for internal and external stakeholders including staff, parents, students, alumni, and community members
• Manage high-volume email correspondence and communications on behalf of the Principal
• Prepare agendas, briefing materials, reports, presentations, and executive correspondence
• Take meeting minutes and track actions across Executive and leadership meetings
• Coordinate travel, events, functions, and stakeholder meetings
• Support project coordination, school-wide initiatives, and operational activities within the Principal’s Office
• Assist with office management, hospitality coordination, and administrative operations
• Monitor and manage confidential matters with discretion and professionalism
• Support cyclical school processes, reporting requirements, and leadership activities

Requirements

• Proven experience as an Executive Assistant supporting senior executives or leadership teams
• Experience within education is highly regarded
• Exceptional organisational skills with the ability to manage competing priorities in a fast-paced environment
• High level of professionalism, confidentiality, and emotional intelligence
• Strong written and verbal communication skills
• Advanced Microsoft Office and digital literacy skills
• Ability to anticipate needs, problem solve, and work proactively
• Polished, warm, and collaborative approach with a strong service mindset

How to Apply

Click APPLY or email your resume to narule@brookrecruitment.com.au.

For a confidential conversation, please contact Narule on 0415 137 953.

Follow Brook Recruitment on LinkedIn for more career opportunities and industry insights.