Accounts Receivable Specialist
Nesco Resource ·nescoresource.com
Apply directAccounts Receivable Specialist
Shift: 1st Shift (9:00 AM – 5:30 PM)
Schedule Requirements
- Must be available to work until 9:00 PM on the last business day of the month
- If the last day of the month falls on a weekend or holiday, availability on those days is required
- Must be comfortable working at least 2 Saturdays per month
Position Summary
The Accounts Receivable Specialist is responsible for daily invoicing, tracking non-invoiced work orders, and supporting reporting and audit activities. This role plays a key part in ensuring billing accuracy, supporting month-end close, and maintaining strong internal collaboration across departments.
Reporting Structure
- Reports to: Accounting Team Lead or Business Unit Controller
- Works closely with:
- Operations
- Shipping
- Planning
- Production Support
- Sales and other internal teams
- Occasional interaction with external customers
Key Responsibilities
Invoicing & Billing
- Prepare and issue customer invoices accurately and timely using ERP systems
- Verify purchase orders, contracts, shipping documentation, and order entries prior to invoicing
- Track and follow up on non-invoiced work orders
Reconciliation & Issue Resolution
- Review and resolve invoice discrepancies
- Coordinate corrections with Operations, Sales, and Shipping teams
Month-End Close Support
- Assist with invoicing-related close activities, including:
- Revenue recognition support
- Cutoffs
- Accruals
- Reconciliations
- Perform month-end dock walk audits
Compliance & Audit Support
- Ensure invoicing complies with:
- Company policies
- Contractual terms
- Tax and export control regulations
- Provide documentation for internal and external audits
Reporting & Process Improvement
- Support daily, weekly, and monthly reporting
- Identify opportunities to improve:
- Invoicing processes
- Automation
- Data quality
Required Qualifications
- High school diploma or equivalent required
- Associate's degree in Accounting, Finance, or related field preferred
- Minimum 2 years of invoicing, accounts receivable, or accounting experience
Technical Skills
- Strong Microsoft Excel skills (required):
- Pivot Tables
- VLOOKUP / XLOOKUP
- INDEX / MATCH
- Basic formulas
- Experience with ERP or billing systems
- Knowledge of order-to-cash processes
Core Competencies
- Strong attention to detail and data accuracy
- Ability to meet deadlines in a fast-paced environment
- Strong organizational and multitasking skills
- Effective written and verbal communication
- Problem-solving mindset with ability to follow established procedures
- Reliable and punctual with flexibility for overtime and weekend work
Preferred Qualifications
- Experience with Microsoft Power BI or other reporting tools
- Background in manufacturing, distribution, or government contracting environments
- Familiarity with:
- Billing compliance
- Tax requirements
- Export control regulations
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Frequently asked questions
Who is hiring for the Accounts Receivable Specialist role?
Nesco Resource is hiring for the Accounts Receivable Specialist position, a Shazamme client. Apply directly on the employer's career site.
Where is the Accounts Receivable Specialist job located?
The Accounts Receivable Specialist role with Nesco Resource is based in Irvine, CA, US. The role is onsite-friendly.
Is the Accounts Receivable Specialist role remote?
Yes — the Accounts Receivable Specialist position at Nesco Resource is onsite. Candidates based in US are preferred.
What does the Accounts Receivable Specialist role pay?
Nesco Resource lists the Accounts Receivable Specialist role at USD 23–27 per hour.
Is the Accounts Receivable Specialist role full-time or contract?
This is a full time position at Nesco Resource.
What experience level is the Accounts Receivable Specialist role?
The Accounts Receivable Specialist position is aimed at mid-level candidates.
How do I apply for the Accounts Receivable Specialist role at Nesco Resource?
Apply directly on Nesco Resource's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.