The JobSquad Solutions Team is currently looking for a Account Payable Coordinator to work at a company located in the Bethany, CT . area!
Job Title
Account Payable Coordinator – Part- Time
Position Location
Bethany, CT
Pay/hours for position
3 days in office (Tues/Wed/Thurs)
8-5 with 1 hour break or 8:30-5 with a 30 minute break
$25 - $35/hr. Temp – Hire
Requirements of position
Invoice Processing, Payments and Cash Controls
Intermediate proficiency in Microsoft Office applications (Excel, Word, Outlook
Vendor Setup, Tax and Compliance
Responsibilities of position
Account payable Coordinator – Part -Time
Location: Bethany. CT
3 days in office (Tues/Wed/Thurs)
8am to 5pm with 1 hour break or 8:30-5 with a 30 minute break
$25 - $35/hr. Temp – Hire
Job Duties and Responsibilities:
POSITION SUMMARY
This position is responsible for the accurate, timely, and compliant execution of all accounts payable activities. The Accounts Payable Coordinator manages vendor invoice processing using a three-way match system, payment processing, vendor maintenance, tax compliance activities, and month-end close responsibilities. The role supports strong internal controls, maintains detailed documentation and procedures, and provides responsive service to internal stakeholders and external vendors.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Additional duties and responsibilities may be assigned, as necessary.
Invoice Processing, Payments and Cash Controls (65%)
Process vendor invoices using a computerized three-way match system; resolve discrepancies and schedule invoices for payment.
Ensure all invoices are properly approved in accordance with company policies and procedures; review batches for accuracy.
Generate weekly check and wire runs; prepare and process manual checks as required.
Transmit Positive Pay files to the bank on a daily basis.
Match checks to invoices, route for signature approval, mail payments, and file supporting documentation.
Vendor Setup, Tax and Compliance (20%)
Set up new vendors and maintain vendor master data, including W-9 documentation.
Maintain vendor files and prepare, review, and file annual 1099 forms.
Perform self-assessment of use tax; register, prepare, file, and pay state sales and use tax returns on a timely basis.
Complete credit applications requested by new vendors.
Documentation, Controls & Internal Support (15%)
Act as backup to review and approve employee expense reports submitted through the web-based expense reimbursement system and manual reports for assigned users.
Respond to vendor and internal customer inquiries in a timely and professional manner. –
Maintain written procedures for all aspects of the accounts payable function.
Maintain accounts payable files for open and paid invoices.
Act as backup for other Accounts Payable team members during absences.
Education & Experience:
High School Diploma required; Bachelor’s degree in Business, Accounting, or a related field preferred.
Minimum of 3 years of accounts payable experience using a computerized three-way match system; experience with JD Edwards preferred.
Technical & Professional Skills:
Intermediate proficiency in Microsoft Office applications (Excel, Word, Outlook).
Ability to learn and perform basic general accounting functions as required.
Strong organizational skills with the ability to prioritize and manage multiple tasks.
High attention to detail and accuracy.
Communication & Collaboration:
Strong oral and written communication skills.
Self-starter with a high level of motivation and accountability.
Demonstrated teamwork and cooperation; maintains a positive, professional working relationship with all employees and vendors.
The JobSquad Solutions Team is made up of experts around the country. Serving our local workforce communities is our passion.
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Frequently asked questions
Who is hiring for the Accounts Payable Coordinator role?
JobSquad V2 is hiring for the Accounts Payable Coordinator position, a Shazamme client. Apply directly on the employer's career site.
Where is the Accounts Payable Coordinator job located?
The Accounts Payable Coordinator role with JobSquad V2 is based in Bethany, US.
Is the Accounts Payable Coordinator role full-time or contract?
This is a full time position at JobSquad V2.
What experience level is the Accounts Payable Coordinator role?
The Accounts Payable Coordinator position is aimed at mid-level candidates.
How do I apply for the Accounts Payable Coordinator role at JobSquad V2?
Apply directly on JobSquad V2's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.